Start with a one-page RFQ summary
For a human hair extensions supplier quotation, state who you are, where you sell, the product system you need, estimated first-order quantity and destination. This lets a supplier identify whether they can quote a standard program, a sample route or a custom development request.
The fastest way to receive incomparable quotes is to ask only for a unit price. Ask suppliers to list assumptions, exceptions and unavailable points rather than silently substituting a different material, weight or construction.
- Buyer type and sales channel
- Target market and delivery destination
- Product system and expected quantity
- Sample or bulk-order objective
- Requested reply date and commercial assumptions
Describe the finished product, not a grade label
Specify the attachment system first: tape-in, K-tip, I-tip, nano ring, clip-in, genius weft, flat weft or another defined construction. Then record finished length, net hair weight, pack count, color reference, texture, fullness expectation and intended installation method.
Terms such as ‘100% human hair’, ‘Remy’ or ‘double drawn’ can be part of the brief, but they do not replace measurable requirements. Ask for the supplier’s material and processing declaration, plus the exact pack or strand weight being quoted.
- Attachment or weft construction
- Finished length method
- Net weight and piece count per pack
- Color, texture and fullness reference
- Material and processing declaration
Ask for sample evidence before a bulk quote becomes a decision
State whether you need an available stock sample, a custom development sample or a sample representative of the intended production route. Ask for sample cost, shipping basis, revision cost and expected timing separately from the bulk price.
List the tests relevant to your product: measured length and weight, shade match, wash and comb behavior, shedding, tangling, attachment fit, removal or reapplication, and packaging protection. Record acceptance criteria before testing; a short sample test cannot guarantee a universal wear life.
- Sample type and representative route
- Sample charge, shipping and revision terms
- Physical measurements and photo record
- Wash, combing and shedding method
- Construction-specific installation test
Separate product MOQ, SKU MOQ and packaging MOQ
Ask for minimums at three levels: total product quantity, each length-and-shade SKU, and branded packaging. A supplier may accept a mixed total order while requiring separate minimums for custom colors, box printing or a particular attachment system.
For a first order, attach a simple SKU allocation sheet with length, shade, units, net weight and packaging for every line. Ask what can be mixed and which combinations require an extra charge or a different production route.
- Total order minimum
- Minimum by construction, length and shade
- Mixed-SKU rule
- Custom color or development minimum
- Printed packaging minimum
Request a quote you can compare
Ask every shortlisted supplier to quote against the same written brief. The quotation should identify the product specification, quantity, sample charges, packaging, lead time, payment basis and named Incoterm or delivery point. Do not compare one price that includes packaging with another that does not.
If a supplier proposes an alternative, ask them to show it separately. That preserves a clear baseline while allowing useful sourcing options such as a different weft profile, shade route or retail pack.
- Product and packaging priced separately
- Sample, setup and development charges
- Production lead time after approval
- Payment basis and trade term
- Named destination or delivery point
Turn the chosen quote into a controlled order
Before committing to bulk production, connect the selected quote to an approved sample ID, written specification, color reference, packaging proof and inspection plan. Record what must be reapproved if a material lot, color route, construction or packaging version changes.
StrandGate Hair is a Juancheng sourcing desk. Supplier capability, availability, minimums, samples, timing and final commercial terms are confirmed for the specific written brief; website references are planning guidance rather than a binding offer.
- Approved sample and specification ID
- Color and packaging approval references
- Inspection points and tolerances
- Change-control and reapproval triggers
- Production and shipment contacts
BUYER FAQ
Questions wholesale buyers ask
What should a wholesale hair extensions RFQ include?
Include buyer type, destination, attachment system, material and processing requirements, length, net weight, pack count, shade and texture references, quantities by SKU, sample tests, packaging, requested timing and quote basis.
Should I ask several hair extension suppliers for a quote?
Yes, but send every supplier the same specification and request the same cost and delivery breakdown. This makes differences in material, weight, packaging, MOQ and lead time visible instead of comparing headline prices.
Can I ask for a sample before confirming MOQ?
Yes. Ask whether the sample is stock, custom or representative of the proposed production route. Confirm its cost, shipping, revision conditions and how sample approval relates to the eventual minimum order.
What makes a hair extension quote comparable?
Comparable quotes use the same attachment system, material declaration, length method, net weight, shade, texture, pack count, quantity, packaging, sample route, lead time and named trade term or delivery point.
KEY TAKEAWAYS
Use this on your next inquiry
- Give every supplier the same written product and quantity brief.
- Replace broad grade labels with construction, weight, color and processing details.
- Separate sample, product and packaging minimums before selecting SKUs.
- Compare costs, lead time and delivery terms on an identical basis.
- Use an approved sample and written specification to control bulk production.