Define the finished bundle and its use
State whether the bundle will be sold as a finished weft, used for further production or packed under a private label. Record the intended customer, sales market, texture, shade and target assortment. A beauty-supply bundle and a salon installation program may require different pack formats and construction checks.
Start with the exact reference you want compared. Our 18-inch LDW clip is footage of one dark, wavy sample labelled 9A / LDW. Those words are supplied identifiers, not independently verified material or quality grades. Confirm what each label means before putting it on a purchase order or retail label.
- Finished-product or production-material use
- Buyer channel and destination
- Texture and physical shade reference
- Sample identifier and supplier's definition of each label
Quote net hair weight on one basis
Ask for the finished weight of each bundle and state whether the figure includes the sewn track, bands or packaging. Weigh several samples on the same scale and record the permitted variation. A 100 g label alone does not tell a buyer how much usable hair is present.
For a mixed order, list the required weight and quantity for every length, shade and texture. Compare supplier quotations on the same net-weight basis rather than a headline price per bundle.
- Target grams per finished bundle
- Whether the track is included in the quoted weight
- Tolerance and sample count for weighing
- Quantities by length, shade and texture
Measure length and end fullness
Agree how length is measured: from the weft or tied end to the longest usable hair, with a defined method for straightening a wave or curl. Record the measurement on the approved sample. Hair sold at the same nominal length can have very different short-hair content and end appearance.
Compare the bundle at full length, mid-length and near the ends. Photograph an agreed sample against a consistent background, and specify what level of taper or short hair is acceptable for your price position. Terms such as double drawn should be supported by a physical fullness reference.
- Length measurement point and method
- Usable-length and short-hair reference
- End-fullness photo or retained sample
- Acceptable variation across the ordered length range
Inspect weft construction separately from the hair
For a sewn bundle, record track length, seam width, reinforcement, joins and any return hair. Ask how the weft should be cut or handled during installation. An attractive hair sample can still be unsuitable if the track sheds or creates too much bulk for the intended use.
Test the intact weft and any supplier-approved cutting method. Keep construction results separate from wash and combing observations, so a fault can be traced to the track or the hair.
- Track length, seam width and joins
- Return-hair profile
- Supplier's cutting and sealing instructions
- Shedding after the intended installation handling
Ask for material and processing evidence
Request the supplier's declaration of material, collection or sorting route, root-to-tip alignment, color work and texture processing. Raw, virgin, Remy and numerical grades are used differently across sellers; none is proved by a short video or a photograph.
If a claim matters to the brand, define the evidence and sample tests you will accept. Confirm that the supplied sample represents the material and process proposed for the bulk order.
- Material and processing declaration
- Alignment and sorting basis
- Color and texture treatment
- Evidence and sample route for any grade claim
Run a repeatable wash and comb test
Label each sample, then photograph and measure it before washing. Use the same water, product, washing, drying and combing routine for every candidate. Record tangling, shedding, color transfer and the appearance of the texture after air drying.
One short test is a comparison tool, not a wear-life guarantee. If coloring or heat styling is central to your program, agree a separate test with the supplier and keep one untouched reference sample.
- Sample ID and pre-wash measurements
- Consistent wash, dry and comb method
- Shedding, tangling and color-transfer observations
- Post-wash texture and end-fullness photos
- Untouched retained reference
Request a comparable commercial quotation
Send the same specification and quantities to every supplier. Ask them to state the product minimum, any minimum per length, shade or texture, sample charges, packaging minimum and production timing after approval. Availability and MOQ for a video reference require written confirmation.
For US and European orders, include the destination and ask for a named delivery or trade term, packing details and the party responsible for each shipping step. Confirm import and local obligations with the appropriate specialist for the actual destination.
- Price and quantity per SKU
- Product, shade and packaging minimums
- Sample and development charges
- Lead-time basis after sample approval
- Named delivery term and destination
Approve the first order and protect the reorder
Connect the selected quotation to an identified physical sample, written specification, shade reference and inspection points. State what happens if material, texture process, track construction or packaging changes between sample approval and production.
For a repeat order, compare a retained production sample with the original approval reference and review customer feedback. StrandGate Hair coordinates sourcing through the Juancheng supply chain; supplier capability and final terms are confirmed for the specific brief.
- Approved sample and specification IDs
- Inspection method and permitted variation
- Change and reapproval triggers
- Retained lot or production sample
- Reorder feedback record
BUYER FAQ
Questions wholesale buyers ask
Is a 100 g hair bundle always 100 g of usable hair?
No. Suppliers may use different weight bases. Ask whether the quoted weight includes the sewn track or other components, then weigh several samples and agree an acceptable variation.
Does 9A or LDW prove the hair quality in a product video?
No. These are supplied sample identifiers in the video. Ask the supplier to define them and verify the material, processing, weight and performance against a physical sample and written specification.
What should I send for a wholesale bundle quote?
Send the intended use, material and processing requirements, texture, physical shade reference, measured length method, net weight, weft construction, quantities by SKU, packaging, sample needs and destination.
How do I compare repeat orders with the first approved bundle?
Keep the approved sample and written measurements, then check a retained production sample and later lots against the same shade, weight, fullness, track and test method. Reapprove material or construction changes.
KEY TAKEAWAYS
Use this on your next inquiry
- Treat video and grade labels as references until the supplier confirms their meaning and evidence.
- Compare net weight, length method, fullness and weft construction on the same basis.
- Document a repeatable sample test and keep an untouched approval reference.
- Request MOQ, pricing and lead time by the actual SKU and packaging plan.
- Tie the first order and every reorder to a written specification and approved sample.